Become a Clerical Assistant 2 with the Department of Corrections, State Correctional Institutional (SCI) at Muncy, and make an important impact at our facility. This job gives you the opportunity to support daily administrative work that keeps the institution functioning at its best. You will be part of a team that values accuracy and dependability. Take pride in a role that helps the entire facility stay on track.
This position provides essential clerical support that helps the administrative office operate smoothly and efficiently. The role focuses on organizing information, supporting communication, and assisting staff across the institution. As a Clerical Assistant 2, you will perform the following duties:
- Document Preparation: Prepare correspondence, memoranda, and general items through typing, copying, scanning, emailing, mailing, and filing
- Meeting Support: Attend meetings to take minutes and distribute information to the appropriate staff
- Mail Handling: Receive and sort incoming mail and manage emails to ensure staff receive timely information
- Phone Coverage: Answer incoming calls, provide information within policy, take messages, and direct callers to the correct staff
- Data Entry: Enter and maintain information in DOC applications such as APR, DOCNet, and Mainframe systems
- Supply Management: Order office supplies and support switchboard coverage as needed
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
- Full time employment, 37.5 hours per week.
- Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
- Telework: You will not have the option to telework in this position.
- Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
Minimum Experience and Training Requirements:
- Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
- Graduation from high school; or
- An equivalent combination of experience and training.
Special Requirements (NSRs):
- Must possess keyboarding skills to meet standards for speed and accuracy.
Additional Requirements:
- Must understand how to efficiently use and navigate a personal computer.
- Must have the ability to work with various office equipment such as: scanner, printer, fax machine, computer, tablet, telephone, personal communication devices etc.
- Successful completion of basic training in Elizabethtown, PA is required.
- You must be able to perform essential job functions.
Legal Requirements:
- You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
- All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.