Administrative Assistant 1

Step into the role of Administrative Assistant 1 with the Pennsylvania State Police and help advance the agency’s accreditation efforts. This position provides a rewarding mix of organization, communication, and problem solving. You will support key programs that strengthen statewide operations and ensure compliance with important standards. Take on a role where your dedication helps move public safety forward—apply today!

This position supports accreditation activities by reviewing documentation, coordinating projects, and training staff on required processes. The work ensures that the agency meets accreditation standards and maintains accurate, updated records. As an Administrative Assistant 1, you will perform the following duties:

• File Management: Review, update, and organize accreditation compliance files and documentation
• Program Updates: Input information into accreditation management systems and maintain accurate data records
• Staff Training: Provide guidance to clerical personnel and assist with presentations for various agency groups
• Project Coordination: Communicate with agency staff and partners to prepare and submit accreditation-related reports
• Documentation Review: Maintain updated handouts, regulations, and forms for accreditation needs
• Assessment Support: Participate in meetings and assessments related to accreditation activities

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $46,827.00 (before taxes). 
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

• Such training as may have been gained through graduation from a four year college or university; or 
• Any equivalent combination of experience and training.

• You must have two years of experience developing, reviewing, and analyzing documentation for reports.
• You must have two years of experience interpreting directives, regulations, or state statutes.
• You must have two years of experience in customer service.
• You must have two years of experience with data entry.
• You must be able to perform essential job functions.

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements. 

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. 
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.  
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.