Clerical Assistant 2

Become a Clerical Assistant 2 with the Pennsylvania State Police and help keep Troop D in New Castle, Pennsylvania operating efficiently. This job offers the chance to support station staff who serve the community every day. You will handle a variety of clerical tasks that keep information accurate and ensure smooth workflow. This is an excellent role for someone who enjoys steady, organized work in a mission-driven environment.

This position provides clerical support to the Station Commander and station personnel to help maintain smooth administrative operations. The work ensures that reports, files, schedules, and communications are handled accurately and in line with department procedures. As a Clerical Assistant 2, you will perform the following duties:

• Document Preparation: Prepare and type correspondence and reports and proofread materials for accuracy and compliance with regulations
• Report Processing: Transfer data from multiple types of reports into computerized formats and submit crime data while maintaining statistics
• Supply Management: Order station supplies, handle purchasing card transactions, reconcile monthly records and route invoices as required
• Personnel Forms: Prepare and update benefit forms for employees and forward completed documents for further processing
• File Maintenance: Maintain and organize files, update station reference materials and distribute documents according to department rules
• Schedule Input: Input approved schedules, create duty rosters and record call-offs and updates in the SAP Shift Planner

Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 7:00am to 3:00pm, Monday-Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• Two years or more of experience using Microsoft Word and Excel.
• Two years or more of experience with preparing and formatting various correspondence, forms, and reports.
• Two years or more of experience proofreading and editing various types of materials to ensure grammatical correctness and completeness.
• Two years or more of experience maintaining databases, spreadsheets, and logs.
• Two years or more of experience ordering supplies and services. 
• You must be able to perform essential job functions.

Legal Requirements: 

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements. 
  

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position. 
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals). 

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.  

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.