Coordinates all event logistics for meetings, conferences, seminars, and special events; arranges logistics related to the facilities, speakers, technology, equipment, transportation, and personnel; and schedules all events. Manages marketing materials, event set ups, and event activities.
- Provide assistance and support to the Visitor Engagement team in the planning and execution of on and off campus events.
- Coordinates day of event logistics and activities, including set up and take down after completion of event.
- Possess thorough knowledge of complex AV equipment and the ability to operate computers, projector, microphones and other equipment needed for presentations.
- Ability to troubleshoot and solve problems related to AV.
- Lead event scheduling and space reservations for Alumni Hall.
- Assist with monitoring the inventory of recruitment-related materials and other office supplies.
- Performs post-event tasks related to assessing the event’s success; documents issues and identifies improvements for future planning.
- Responds to communications promptly and with professional customer-service skills.
Must be able to sit or stand for prolonged periods of time. May be required to carry or move items up to 50 pounds.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Job Details
- Assignment Category: Full-time regular
- Job Classification: Staff.Events Coordinator
- Job Family: Administrative Support
- Job Sub-Family: Events
- Campus: Pittsburgh
- Minimum Education Level Required: Bachelor's Degree
- Minimum Years of Experience Required: No experience required
- Substitution in lieu of education or experience: No
- Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m., mornings, evenings and weekends will be required
- Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
- Hiring Range: TBD Based Upon Qualifications
- Relocation Offered: No
- Visa Sponsorship Provided: No
- Background Check: For position finalists, employment with the University will require successful completion of a background check
- Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
- Required Documents: Resume, Cover Letter
- Optional Documents: Not Applicable