As a Purchasing Agent, you will ensure that Fayette County Housing Authority has the resources it needs to maintain, manage, and develop affordable and safe assisted housing for all residents. This role offers the chance to manage important purchasing and contract decisions that directly support housing services. Your efforts will ensure that staff and programs have the goods and services they need to serve the community. Apply now to join a team that strives to make a difference!
This position provides oversight and coordination for the agency’s procurement processes. Work ensures purchases and contracts meet all to meet project and Agency needs. As a Purchasing Agent, you will perform the following duties:
- Procurement Oversight: Manage procurement activities to ensure acquisitions of proper equipment, material, supplies, and services
- Bid Coordination: Prepare and review competitive bids to ensure that solicitations meet budget, procedural, and technical requirements; issues purchase orders when acceptable
- Contract Review: Evaluate contract files for compliance with HUD regulations and ensure all required documentation is included
- Deliverable Management: Processes received items and services for payment; monitor work performed
- Stakeholder Collaboration: Work with property managers to verify receipt of goods and services;
- works with vendors regarding purchasing requirements and ordering
- Recordkeeping: Maintain vendor files and records of all purchases, procurements, and contracts to support accurate oversight, monitoring, payment approval, and closeout
Work Schedule and Additional Information:
- Full-time employment
- Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
- Telework: You will not have the option to telework in this position.
- Salary: In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
QUALIFICATIONS
Minimum Experience and Training Requirements:
- Three years of purchasing work involving contact with vendors in the procurement of a variety of supplies, materials, equipment, and services; or
- Four years of stores or warehouse experience that includes responsibility for maintaining inventory control; requisitioning or ordering supplies, and supervising subordinates; and Graduation from high school or equivalent certification; or
- Completion of college level instruction in business or the liberal arts may be substituted for a year-for-year basis for purchasing or stores experience to a maximum of two years; or
- Any equivalent combination of experience and training.
Other Requirements:
- You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
- Hiring preference for this vacancy may be given to candidates who live within Fayette County. If no eligible candidates who live within Fayette County apply for this position, candidates who reside in other counties may be considered.
- You must be able to perform essential job functions.
Legal Requirements:
- A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.
- A conditional offer of employment will require a drug screening.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
- All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
Veterans:
- Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
- Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
- Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
- Your score is valid for this specific posting only.
- You must provide complete and accurate information or:
- your score may be lower than deserved.
- you may be disqualified.
- You may only apply/test once for this posting.
- Your results will be provided via email.