The Administrative Officer 1 role with the Department of Agriculture offers a chance to support important work that strengthens farm and food businesses across the state. This position helps guide the smooth use of federal grant funds while working with a wide range of partners. It is a great fit for someone detail-oriented and analytical who enjoys keeping projects organized and moving forward. Join a team that makes a real difference in Pennsylvania’s agriculture!
This position supports the administration of federal grants that strengthen agricultural supply chains and assist farm and food businesses. It helps manage processes, communications, and reporting for the Resilient Food Systems Infrastructure program. As a Administrative Officer 1, you will perform the following duties:
- Grant Support: Coordinate application steps, scoring activities, and proposal reviews for each round of grants
- System Oversight: Manage the electronic grants system and maintain accurate project tracking for all RFSI program rounds
- Contract Processing: Prepare and execute grant agreements and monitor related documentation and updates
- Financial Review: Process grant invoices and confirm that spending follows approved statements of work
- Stakeholder Communication: Maintain ongoing contact with applicants, grantees, and committee members to support program needs
- Compliance Monitoring: Conduct site visits, document findings, and monitor equipment tracking tools required by United States Department of Agriculture
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
- Full-time employment
- Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
- This position requires travel for site visits to audit grant recipients that may be outside of normal business hours.
- This position may require overtime in rare circumstances based on work load.
- Telework: You may have the opportunity to work from home (telework) part-time, two days one week and three days the next. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
- Salary: In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
QUALIFICATIONS
Minimum Experience and Training Requirements:
- Two years of experience in varied office management or staff work; and bachelor's degree; or
- An equivalent combination of experience and training.
Additional Requirements:
- You must be able to perform essential job functions.
Preferred Qualifications (not required):
- Experience with data management and reporting
- Interpersonal communication skills
- Experience with grants
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
- All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
Veterans:
- Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.