Administrative Assistant 1

Do you want to be part of a mission-driven organization that is focused on facilitating partnerships and collaboration that support victims and promote safer schools and communities for all people in our state? Apply to be an Administrative Assistant 1 with the Pennsylvania Commission on Crime and Delinquency. This role performs administrative staff work for our Office of Research and Safety Initiatives (ORSI), Children's Advocacy Center Advisory Committee (CACAC), and related grant programs, committees, and workgroups. You will help organize and analyze key information while ensuring that administrative and collaborative processes run smoothly. Join a team that prioritizes collective examination, accountability, and effective action! 

This position provides administrative and analytical assistance for key Commission initiatives including the CACAC’s mission to support children’s advocacy centers and multidisciplinary investigative teams that promote prevention, treatment, and justice for victims of child sexual abuse and child abuse. It helps maintain efficient and smooth processes for agency operations, grant activities, and committee responsibilities. As an Administrative Assistant 1, you will perform the following duties: 

• Operations Review: Analyze existing administrative, grant management, and related operational procedures to identify issues, inefficiencies, or inconsistencies and recommend opportunities for improvement
• Grant Process Support: Assess and track grant applications’ status, completeness, timeliness, and adherence to established procedures and communicate findings that require follow-up; provide administrative support for grant management activities
• Committee Assistance: Direct administrative processes to help prepare committee matters for higher level review; coordinate meeting and event scheduling, logistics, and travel arrangements and prepare meeting materials
• Information Management: Research, compile, evaluate, and summarize administrative and program information; prepare reports, charts, and other informational materials; and develop and maintain databases and tracking systems
• Communication: Serve as an administrative liaison between ORSI, CACAC, and stakeholders; respond to routine administrative and program-process inquiries; and research more complex inquiries for review

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university; or  
• Any equivalent combination of experience and training. 

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines. 
• You must be able to perform essential job functions.

Legal Requirements: 

• You must pass a background investigation.

How to Apply: 

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. 
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position. 
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans: 

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS): 

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. 

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions. 
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.