Fiscal Management Specialist 2

As a Fiscal Management Specialist 2, with the Department of State, Division of Fiscal Management, you will help guide important financial decisions that keep vital operations running smoothly. Our team will rely on you to provide budget support and analysis to ensure efficient and accurate management of agency funds. This includes assisting customers with budget planning, providing reports and projections to monitor spending, and reviewing budget plans and expenditure requests. Bring your energy and dedication to the center of a team that values precision, purpose, and clear fiscal guidance! 

This position assists with budget preparation for the Department’s annual budget, legislative budget, and rebudget; prepares, analyzes, and presents individual budgets for the Department’s licensing boards and commissions; and provides related support as needed. Work ensures efficient and accurate management of agency funds and that spending meets the organization’s mission as economically as possible. As a Fiscal Management Specialist 2, you will perform the following duties:

• Budget Preparation: Support consultation and information gathering needed to identify the fiscal impacts of Department initiatives and use sound reasoning for financial plan development
• Fiscal Analysis: Review and evaluate funding sources, limitations, and spending patterns to provide effective monitoring and maintain budgetary controls
• Stakeholder Support: Provide timely financial information to program areas, interact with executives and officials, and respond to technical questions and problems
• Financial Reporting: Prepare monthly reports for the Department’s appropriations, assist with year-end closing of accounting records, and produce various other reports as needed
• Audit Assistance: Help research and prepare information for Department-wide internal, external, and other audits
• Process Oversight: Allocate various ongoing costs, review cross-application timesheet data, and review and approve or reject purchase requests form a fiscal standpoint

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:00 AM to 3:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable. 
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Fiscal Management Specialist 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or 
• One year of experience in professional fiscal administration, and a bachelor’s degree in business administration, accounting, finance, economics, or a related field; or 
• An equivalent combination of experience and training. 

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines. 
• You must be able to perform essential job functions.

How to Apply: 

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. 
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position. 
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans: 

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS): 

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. 

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions. 
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.