Clerical Assistant 2

The Pennsylvania State Police is seeking a Clerical Assistant 2 who enjoys keeping work processes running smoothly. This role gives you the opportunity to assist station personnel while managing important records and documents. You will help maintain accuracy and support daily administrative needs for the agency. This is a great chance to take pride in organized, purposeful work.

This position supports the daily administrative and clerical functions that keep the station operating efficiently. The work requires accuracy, organization, and steady communication with staff across the station. 
As a Clerical Assistant 2, you will perform the following duties:

• Document Preparation: Prepare and type correspondence and reports; transcribe recorded interviews and communications
• Quality Review: Proofread documents for accuracy and compliance with regulations
• Data Management: Obtain, enter, and compare report data within required systems including the Initial Crime Index and Record Management System
• File Maintenance: Maintain, update, and purge files and reference materials using established methods
• Scheduling Support: Input schedules, update changes, arrange court hearings, and create duty rosters
• Supply and Payment Processing: Order supplies, manage P-Card payments, and reconcile accounts

Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:15 AM to 4:15 PM, Monday - Friday, with a 30-minute lunch.
• Telework:  You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements: 

• Three years of experience using Microsoft Word.
• Three years of experience proofreading and editing various types of materials to ensure grammatical correctness and completeness.
• Two years or more of experience using Microsoft Excel.
• One year of experience working in a position that required processing invoices, payments, and managing financial accounts.
• One year of experience utilizing various office equipment such as a personal computer, copying machine, facsimile machine, and postage meter.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How To Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position. 
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS): 

• 711 (hearing and speech disabilities or other individuals). 

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.  

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.