Administrative Assistant 1

The Office of the Lieutenant Governor, Board of Pardons is looking for an Administrative Assistant 1 who excels at detail oriented work and clear, effective communication. This role provides administrative and office support for Pennsylvania’s clemency process. Your efforts will help ensure that Board members have access to a complete and accurate picture of each person, case, and circumstance to inform their recommendations to the Governor. Apply now for the opportunity to be part of steady, purposeful public service. 

This position provides administrative support to help ensure that applications for clemency are reviewed and processed accurately and effectively. As an Administrative Assistant 1, you will perform the following duties: 

• Application Intake: Carefully review clemency applications to ensure accuracy; communicate with applicants or their representatives when additional information is required and to explain policies, procedures, and possible outcomes
• Record Utilization: Enter, maintain, and track data in the Board’s records system; access confidential public safety and criminal justice records to inform analysis of applications
• Case Preparations: Review confidential investigative reports, court documents, and criminal history records to identify and confirm the presence of all details required for merit review by the Board; help write and proofread reports
• Official Correspondence: Assist with the entry of official decisions, generating and mailing notifications, and completing memos to all interested parties
• Stakeholder Communication: Work with applicants, their representatives, involved agencies, and others to gather information necessary to file applications, prepare reports, or fulfil other requirements
• Workflow Support: Organize assignments to manage multiple duties, meet key deadlines, and adapt to changing priorities in a highly visible environment

Interested in learning more? Additional details regarding this position can be found in the position description. 

Work Schedule and Additional Information: 

• Full-time employment, 37.5 hours per week 
• Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training. 

Additional Requirements:

• You must have one or more years of experience in each of the following areas: 
  • Reviewing processes and procedures within an office setting.
  • Entering and tracking data within a website/database.
  • The maintenance and retention of records.
  • Reviewing documentation received from outside organization to ensure accuracy.
  • Community outreach.
• You must be able to perform essential job functions.

Legal Requirements: 

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements. 

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). 
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. 
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. 
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. 

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.