Clerical Assistant 2

As a Clerical Assistant 2 with the Pennsylvania State Police, you will support essential office processes that help the Bureau run effectively. This position offers a structured work environment where accuracy and teamwork matter. You will handle important tasks that keep personnel records and business activities up to date. Your attention to detail will support the mission of public safety.

This role focuses on maintaining accurate personnel records, supporting purchasing activities, and completing essential administrative tasks for the Criminal Records and Identification Division. You will help keep workflows organized and ensure that daily operations run smoothly. 

As a Clerical Assistant 2, you will perform the following duties:

• Timekeeping Duties: Maintain leave records, codes time and attendance records, monitor sick leave usage, and process payroll-related updates
• Supply Management: Order, track, and reconcile supply purchases and coordinate requisitions with staff and procurement units
• Personnel Processing: Prepare and process Personnel Action Requests for various staffing changes
• Reception Services: Answer telephone calls and direct callers to the correct areas within the Bureau and Department
• Mail Handling: Open, sort, distribute incoming mail and assist with preparing outgoing materials
• File Maintenance: Organize and maintain Criminal Records and Identification Division personnel and subject files according to Department regulations

Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch.
• Free Parking
• Telework: You will not have the option to telework in this position. 
• Salary:   Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS 
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• Two (2) years of customer service experience
• Two (2) years of professional computer experience
• You must be willing to work onsite full-time. Teleworking is not an option as part of this position's work schedule.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position. 
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS): 

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. 

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.  All diverse candidates are encouraged to apply.