Clerical Assistant 2

Become a valued part of the Commonwealth of Pennsylvania as a Clerical Assistant 2 and help maintain the flow of critical station activities. This role provides an excellent opportunity to grow in a fast-paced environment where accuracy and teamwork matter. You will support important daily operations that help keep the station organized and effective. This position is well suited for someone who thrives on responsibility and service.

This role supports daily clerical needs that ensure the station runs efficiently and stays organized.

As a Clerical Assistant 2, you will perform the following duties:

• Clerical Support: Provide essential administrative assistance to the Station Commander and staff
• Document Preparation: Prepare and type correspondence and reports for station use
• Audio Transcription: Transcribe interviews and communications from recorded audio
• Meeting Assistance: Attend meetings, prepare notes, and share information with station personnel
• Report Review: Review reports for accuracy and forward them to troop headquarters
• Data Entry: Enter information from various reports into the Initial Crime Index computer system

Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 7:00am to 3:00pm, Monday-Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school: or
• An equivalent combination of experience and training.

Additional Requirements:

• Must have three (3) years or more of experience with Microsoft Word.
• Must have three (3) years of experience proofreading and editing various types of materials to ensure grammatical correctness and completeness.
• Must have two (2) years of experience using Microsoft Excel.
• Must have one (1) year of experience working in a position that required processing invoices, payments, and managing financial accounts.
• Must have one (1) year of experience utilizing various office equipment such as a personal computer, copying machine, facsimile machine, and postage meter.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position. 
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS): 

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. 

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.  All diverse candidates are encouraged to apply.