We are looking for a highly organized Legal Assistant to support a busy law firm in Pittsburgh, Pennsylvania. This position combines litigation support with front-office coordination, requiring someone who can manage legal documents, deadlines, and daily administrative needs with precision. The ideal candidate brings strong judgment, discretion, and the ability to keep matters moving in a fast-paced legal environment.
Responsibilities
- Prepare, revise, and finalize legal materials such as pleadings, motions, discovery responses, and attorney correspondence while maintaining accuracy and compliance with filing requirements.
- Submit court documents through electronic filing systems for state and federal matters, including urgent or procedurally complex submissions.
- Oversee attorney calendars by tracking hearings, case milestones, and other critical dates, and provide timely reminders regarding upcoming obligations.
- Act as a detail-oriented point of contact for attorneys, clients, court personnel, opposing counsel, and internal colleagues while handling sensitive information with discretion.
- Maintain well-organized case records in both digital and hard-copy formats, including exhibits, discovery documents, and trial-related materials.
- Support trial preparation by assembling witness and exhibit files, coordinating logistics, and assisting with on-site needs when required.
- Handle office coordination tasks such as sorting incoming deliveries, preparing outgoing mail, and arranging courier or overnight services tied to legal deadlines.
- Coordinate travel arrangements, compile expense documentation, and assist with attorney time entry and billing-related administrative work.
- Welcome clients and visitors to the office in a courteous and detail-oriented manner while helping ensure smooth day-to-day operations.