Oversees administrative operations, facilitates and schedules projects, serves as liaison between internal and external stakeholders, recommends organizational changes to increase effectiveness, and resolves issues. Assists with strategic plans and budgetary functions.
• Oversees administrative operations, including major calendars, purchasing supplies, and handling routine correspondence.
• Plans, coordinates, and schedules projects; serves as liaison between internal and external stakeholders; resolves issues and provides feedback, guidance, and support.
• Assists in the implementation and evaluation of strategic plans; measures and reports on results and actions.
• Assesses and recommends organizational changes to increase effectiveness.
• Assists with developing and monitoring the budget by reviewing reports and projections, providing guidance on permissible expenditures, and ensuring compliance with policies and procedures.
• Prepares routine budget analyses, reports, and projections.
• Maintains physical and digital documentation.
• Communicates effectively with students and program leadership, providing updates, documentation, and support as needed.
• Contributes to continuous improvement efforts related to facilitating, tracking, and reporting doctoral student milestones.
• Manages scheduling logistics for doctoral project presentations and dissertation defenses.
• Other duties as assigned by supervisors.
The job duties outlined in this job description include common job responsibilities for this title and level of jobs and are not intended to cover every duty. The University reserves the right to assign other duties to employees that are not listed in this job description.
Must be able to sit or stand for long periods of time.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Job Details
- Assignment Category: Full-time regular
- Job Classification: Staff.Office Supervisor
- Job Family: Administrative Support
- Job Sub-Family: Clerical
- Campus: Pittsburgh
- Minimum Education Level Required: Bachelor's Degree
- Minimum Years of Experience Required: 2
- Substitution in lieu of education or experience: No
- Additional details about Required Licensure/Certification: N/A
- Work Schedule: Monday-Friday 8:30 am - 5:00 pm
- Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.
- Hiring Range: $20.50--$25.62 hourly
- Relocation Offered: No
- Visa Sponsorship Provided: No
- Background Check: For position finalists, employment with the University will require successful completion of a background check
- Child Protection Clearances: Not Applicable
- Required Documents: Resume
- Optional Documents: Not Applicable