Administrative Assistant 1

Are you interested in a career where you have the ability to positively impact the lives of individuals looking for a second chance? The Pennsylvania Board of Pardons (BOP) is looking for an administrative professional to join our team. This position focuses on providing administrative and office support to ensure operations are conducted efficiently and effectively. Take advantage of this exciting career where you have the opportunity to make a real difference!

This position supports the Board of Pardons by reviewing applications, preparing case materials, and maintaining accurate records. It ensures clear communication with applicants, representatives, and agencies throughout each step of the process. As an Administrative Assistant 1, you will perform the following duties:

• Application Review: Examine clemency applications and request additional information when needed
• Case Preparation: Organize investigative reports and verify crime information for merit review
• Decision Processing: Record Governor decisions, prepare notifications, and send required memos
• Record Access: Use systems to obtain criminal history documents, dockets, and related records
• Stakeholder Communication: Provide clear guidance to applicants, representatives, and partner agencies
• Document Management: Assist with retention, archiving, and completion of special assignments

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position. 
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Additional Requirements:

• You must have one or more years of experience with reviewing processes and procedures within an office setting.
• You must have one or more years of experience entering and tracking data within a website/database.
• You must have one or more years of experience maintaining and retaining records.
• You must have one or more years of experience reviewing documentation received from outside organizations for accuracy.
• You must have one or more years of experience in community outreach.
• You must be able to perform essential job functions.

Legal Requirements: 

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). 
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.  
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.