UPMC Western Psychiatric Hospital is seeking an Administrative Assistant to support our Care Management department. Under general supervision, the Administrative Assistant provides varied administrative support to the inpatient and ambulatory functions of the hospital.
Responsibilities:
Administrative Support
- Provides varied administrative support.
- Makes travel arrangements.
- Maintains accounting and budget records.
- Collects and analyzes data.
- Composes reports.
- Reviews administrative procedures.
Clerical and Calendar Management
- Performs clerical tasks: copying, filing, typing.
- Maintains office files and records.
- Orders supplies and maintains equipment.
- Manages calls and messages.
- Greets visitors.
- Schedules meetings and ensures smooth flow.
Presentation and Correspondence
- Assists with presentations.
- Composes and modifies correspondence.
High school diploma or equivalent
Three years experience in an administrative support role
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
Ability to use applicable MS Suite products
Working knowledge of business processes and procedures
Knowledge of basic accounting and financial principles and functions
Ability to analyze data and use basic reasoning skills
Licensure, Certifications, and Clearances:
- Act 31 Child Abuse Reporting with renewal
- Act 33 with renewal
- Act 34 with renewal
- Act 73 FBI Clearance with renewal
UPMC is an Equal Opportunity Employer/Disability/Veteran