Fair Program Assistant (Clerical Assistant 3)

Start an engaging role as a Clerical Assistant 3 for the Department of Agriculture. This position gives you the chance to help manage important programs that benefit fairs, youth organizations, and agricultural groups across the state. You will support activities that promote education, community involvement, and agricultural development. Join a team that values teamwork, accuracy, and service to the public.

This position supports the administration of statewide fair-related programs and assists with communication, coordination, and tracking tasks. You will help ensure that reimbursements, grants, and program activities are completed accurately and on time. As a Clerical Assistant 3, you will perform the following duties:

• Program Support: Assist with managing reimbursements, grants, and other activities for multiple fair-related programs
• Application Tracking: Review funding applications and confirm compliance with eligibility rules and guidelines
• Communication Tasks: Correspond with fair boards and agricultural groups to collect materials and share information
• Database Maintenance: Monitor spending, update grant tracking records, and prepare invoices and payment details
• Organizational Liaison: Serve as a contact for groups such as FFA, 4-H, and statewide agricultural organizations
• Event Assistance: Support planning, preparation, and coordination for meetings, award programs, and statewide activities

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Some travel will be required
• Telework: You may have the opportunity to work from home (telework) part-time, up to 5 days per pay period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable. 
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must possess a valid driver's license.
• You must be familiar with the operations of agricultural fairs.
• You must have proficiency in developing and tracking budgets.
• You must be comfortable representing the department and presenting material to large industry groups in person and online.
• You must have knowledge related to grants and program management.
• You must be proficient in Microsoft Word, Microsoft Excel and Microsoft Teams.
• You must be highly organized.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Direct involvement with one of Pennsylvania's 107 county agriculture fairs.
• Past participation in FFA or 4-H.
• Comfortable around livestock.

Legal Requirements: 

• You must pass a background investigation.
• This position falls under the provisions of the Child Protective Services Law.
  • Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). 
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. 
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.  
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.