Are you looking for an opportunity to work with a dynamic team while supporting patients, physicians, and Advanced Practice Providers (APPs)? The Casual Administrative Assistant role in the Magee Neurology Clinic provides administrative support and coverage across a variety of roles within the department. This position is ideal for someone looking to gain experience in a healthcare administrative setting or an experienced administrative professional seeking flexible, casual hours. You'll have the opportunity to learn multiple workflows, collaborate with a multidisciplinary team, and play an important role in supporting patient care and clinic operations.
Purpose:
Under direct supervision, provides general administrative support to a department or group of professionals.
Responsibilities:
- Under direct supervision, provides general administrative support to a department or group of professionals.
- Orders office supplies and maintains office equipment.
- Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
- Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
- Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
- Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
- Answers, screens, and routes incoming calls and messages. Responds to routine questions.
- Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
- Greets, screens, and directs visitors to appropriate staff member.
High School diploma or equivalent.Up to one year administrative experience preferred.Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite productsKnowledge of business processes and proceduresAbility to use basic reasoning skills
Licensure, Certifications, and Clearances:
- Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran