NOTE: This posting will close on August 3, 2026 or after 25 applications are received, whichever occurs first.
Begin a meaningful role as a Clerical Assistant 2 with the Department of Military and Veterans Affairs, Purchasing Services. This position allows you to support purchasing tasks that keep daily operations running smoothly. You will help ensure important orders, records, and supplies are handled accurately. Join a team that values organization, reliability, and service to veterans.
Click here to learn more about the Pennsylvania Department of Military and Veterans Affairs. Apply today to join our dedicated team of professionals!
This position provides clerical support to the purchasing office and storeroom functions, helping maintain accurate orders, records, and tracking systems for the Southeastern Veterans Center. As a Clerical Assistant 2, you will perform the following duties:
- Document Preparation: Type purchase requests, letters, memorandums, and forms and maintain records for pending and completed orders
- Cart Monitoring: Assist requisitioners with entering shopping carts and track their progress through the approval process
- Invoice Coordination: Contact the accounting office for invoice status updates and manage related communications
- Order Adjustments: Request adjustments or liquidations to purchase orders and forward required information to accounting
- Contract Tracking: Maintain service agreement spreadsheets and notify staff when contracts require renewal
- Vendor Communication: Obtain required paperwork from vendors and research pricing information for goods and services
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
- Full-time employment, 37.5 hours per week.
- Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch.
- Evenings and weekends as needed.
- Telework: You will not have the option to telework in this position.
- Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
Minimum Experience and Training Requirements:
- Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
- Graduation from high school; or
- An equivalent combination of experience and training.
Additional Requirements:
- You must be able to perform essential job functions.
Preferred Qualifications (not required):
- Previous experience working in a long-term care or large healthcare facility.
- Previous experience working in a purchasing clerical position.
- Previous experience in the following tasks: typing, data entry, filing, shredding, answering telephones, creating work orders, updating and maintaining policy and procedure manuals, proofreading, and filing.
- Previous experience working in SAP or SRM entering shopping carts and requisitions.
- Previous experience with processing goods receipts for credit card orders.
- Previous experience obtaining required paperwork for contracts from vendors to include credentials, licensing information, and background check verifications.
- Previous experience in researching and contacting vendors for pricing information regarding various goods and services.
- Previous experience working in Microsoft Excel.
Legal Requirements:
- A conditional offer of employment will require a medical examination.
- This position falls under the provisions of the Older Adult Protective Services Act.
- Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
- All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.