Join the Department of Corrections, State Correctional Institution (SCI) at Somerset as a Clerical Assistant 2. This role offers you a chance to support a busy office and help keep essential operations moving smoothly. You will be part of a team that values accuracy, teamwork, and reliability. Grow your skills while making a positive impact every day.
Apply today to join our team!
This position provides clerical support that helps the office operate efficiently and stay well organized. The role is important in keeping information, communication, and daily activities on track. As a Clerical Assistant 2, you will perform the following duties:
- Phone And Mail: Handle calls, relay messages, manage the switchboard, and process incoming and outgoing mail
- Document Preparation: Type and review documents, correct errors, and complete timely distribution
- Scheduling Support: Organize appointments, meetings, videoconferences, and record minutes when needed
- Records Management: Maintain filing systems, archive documents, and update databases, reports, and spreadsheets
- Office Coordination: Compile records, guide workflow, monitor supplies, and track required reports
- General Tasks: Complete photocopying, scanning, faxing, email work, and keep the office neat
Work Schedule and Additional Information:
- Full-time employment, 37.5 hours per week.
- Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch.
- Telework: You will not have the option to telework in this position.
- Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
QUALIFICATIONS
Minimum Experience and Training Requirements:
- Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
- Graduation from high school: or
- An equivalent combination of experience and training.
Additional Requirements:
- Successful completion of the training academy in Elizabethtown, PA.
- You must be able to perform essential job functions.
Legal Requirements:
- You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
- All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
Veterans:
- Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.