The Engagement and Wellbeing Coordinator provides flexible, cross-functional coordination support across the Engagement and Wellbeing sub team, helping to bring the office's mission to life through responsive, day-to-day execution. Aligned with Plan for Pitt 2028 Pillar 3's goals of cultivating belonging, expanding opportunity, and increasing community engagement, this role assists with a broad range of programming, outreach, and professional development activities as team needs evolve.
The coordinator works collaboratively across the full sub team to ensure initiatives are well-coordinated, accessible, and impactful. This is a dynamic role for someone who thrives on variety, adapts readily to shifting priorities, and finds purpose in contributing to an institution where every individual has the opportunity to thrive.
Required Qualifications
• Bachelor's degree and minimum of (3) years of administrative, coordination, or program support experience; or equivalent combination of education and experience
• Strong organizational and time management skills with the ability to handle concurrent tasks and shifting priorities.
• Effective interpersonal and communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and general comfort with digital communication and coordination tools.
Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.
Key Responsibilities
• Provide broad administrative and logistical coordination support across the Engagement and Wellbeing subteam, adapting fluidly to shifting team priorities and project needs.
• Assist with the execution of programs, workshops, outreach events, and professional development offerings managed across the subteam.
• Support scheduling, registration, participant communications, and materials preparation for a variety of team-led initiatives.
• Serve as an accessible point of contact for participants and campus partners, directing inquiries appropriately and reflecting the office's commitment to a welcoming community experience.
• Maintain shared project trackers, and coordination documentation to support team-wide visibility and organized execution.
• Support data collection and reporting efforts, including tracking attendance, compiling survey results, and preparing summary reports.
• Assist with community outreach and engagement activities, serving as an ambassador for Pitt Wellbeing initiatives and the office's commitment to belonging and connection across campus.
• Contribute to a collaborative and inclusive team culture by bringing a positive, solution oriented approach to cross-functional support.
Duties are primarily sedentary. Must be able to use a computer at a desk or similar workstation, and travel to on-campus meetings as needed.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Job Details
- Assignment Category: Full-time regular
- Job Classification: Staff.Administrative Assistant III
- Job Family: Administrative Support
- Job Sub-Family: Clerical
- Campus: Pittsburgh
- Minimum Education Level Required: Associate's Degree
- Minimum Years of Experience Required: 5
- Substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
- Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.
- Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
- Hiring Range: To be determined based on qualifications
- Relocation Offered: No
- Visa Sponsorship Provided: No
- Background Check: For position finalists, employment with the University will require successful completion of a background check
- Child Protection Clearances: Not Applicable
- Required Documents: Resume, Cover Letter
- Optional Documents: Not Applicable