Clerical Assistant 3

If you are a dedicated, organized person with a positive attitude and an eye for details who enjoys the challenges of payroll and timekeeping work, this is your opportunity! The Department of Corrections, Field Human Resource Office 1 is hiring a Clerical Assistant 3 to join our team at the State Correctional Institutions (SCI) at Albion. Your work will help ensure timekeeping, payroll, and scheduling functions are accurate and reliable. Step into a role where your careful attention makes a real impact! 

This position serves as a centralized timekeeper and responsible is for processing time and payroll actions for multiple bargaining units, with a focus on corrections officers and forensic security employees, as well as supporting other HR office functions. Work relies on a thorough knowledge of all pay rules, collective bargaining agreements, and time-related policies. As a Clerical Assistant 3, you will perform the following duties: 

• Timekeeping Functions: Enter time and payroll data, including schedule substitutions and overtime, for corrections officers and all other employees within the institution
• Error Resolution: Investigate pay discrepancies, verify, and correct time entries based on established rules
• Leave Tracking: Monitor holidays, absences, and specialized types of leave to ensure proper documentation
• Record Updates: Adjust and maintain employee records based on audit findings and supervisor direction
• Clerical Support: File, type, and proofread documents; update spreadsheets, databases, and tracking systems; generate reports; and answer general inquiries from phone calls and emails

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to two days per week, after successful completion of the six-month probationary period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Albion. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or 
• One year of moderately complex clerical experience; or 
• An equivalent combination of experience and training. 

Additional Requirements: 

• You must be able to perform essential job functions.

Legal Requirements: 

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements. 

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). 
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.  
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.