Clerical Assistant 2

A position as a Clerical Assistant 2 for the Bureau of Health Statistics and Registries is a great chance to support public health in a meaningful way. This role offers steady work with clear goals and helpful coworkers. You will help keep vital records accurate and organized for communities across the state. Join the team and build your skills while making a difference.

Apply today to join our dedicated team.

This position provides focused clerical support that keeps vital records accurate, secure, and easily accessible. It helps ensure smooth workflows for the Vital Events Registry and supports public health reporting. As a Clerical Assistant 2, you will perform the following duties:

• Data Entry Work: Enter demographic and medical details from paper reported vital events into electronic systems
• Document Imaging: Scan, modify, and organize documents for digital storage and workflow support
• Mail Handling: Sort mail, make copies, scan materials, and update SharePoint entries for registry tasks
• Correspondence Processing: Print and mail registration, amendment, and other vital event documents
• Record Management: File and retrieve paper records to support staff requests
• Software Use: Apply tools like VRMS, Word, Excel, and Teams to complete clerical and communication tasks

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Limited term, full time employment, 37.5 hours per week.
• Duration of employment is approximately six months with possible extension for an additional 6 months.
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 1-hour lunch.
• Telework: You will not have the option to telework in this position. 
• Salary:  Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines
• You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

How to Apply: 

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans: 

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS): 

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. 

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions. 
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.