Administrative Assistant 1

As an Administrative Assistant 1 with the Pennsylvania Department of State, you will join a team that values careful work and public trust. This position allows you to develop your skills while serving as administrative support to the Office of Campaign Finance & Lobbying Disclosure. You will work with staff, customers, and public documents in a dynamic and supportive environment. This role is ideal for someone who enjoys steady, meaningful work that makes a positive difference. Advance your career with us!

This role centers on providing administrative support that helps manage campaign finance and lobbying disclosure filings. It involves reviewing reports, assisting customers, and supporting office procedures that ensure accuracy and service quality. As an Administrative Assistant 1, you will perform the following duties:

• Report Review: Examine campaign finance and lobbying disclosure reports for accuracy and inconsistencies
• Guide Updates: Assist in creating and revising public guides related to campaign finance and lobbying disclosure
• Procedure Support: Analyze procedures and provide recommendations to improve office operations
• Document Processing: Post reports, prepare materials for data entry, and organize documents for audits
• Customer Assistance: Respond to inquiries and assist customers at the front desk, by phone, and through email
• Data Management: Update records, perform data entry, and help maintain accurate candidate and registrant information

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. After being trained, you will have the opportunity to telework up to two days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must have 2 or more years of customer service experience. 
• You must have 2 or more years of experience using Microsoft Office Suite.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.