Salary: $ 65,000-$70,000 annually
Benefits: The University offers generous benefits including paid time off (holidays, holy days and vacation), employer matching contributions to the retirement plan, and tuition benefits for employees and their eligible dependents. Learn more and explore benefits at www.duq.edu/benefits
Location: Office of Human Resources
Position Status: Full-time
Hours: Generally Monday through Friday 8:30 a.m.- 4:30 p.m. but may vary based on operational needs.
Position Number: 235717/10-1206
FLSA Status: Exempt
POSITION SUMMARY:
This is administrative and professional recruiting work with an emphasis on casting a wide net to a variety of applicant pools to support the University's strategic goals and workforce needs. The individual provides best-practice recruitment strategies and recommendations designed to attract, hire, and retain a highly qualified workforce that enhances the University's mission and the student experience. The position also fosters relationships and builds community partnerships with internal and external stakeholders to strengthen the University's employment brand and talent pipeline. Responsibilities include representing the University at recruitment, educational, networking, and community engagement events, which may require attendance during evenings and weekends.
Under the general direction of the Director, Employment and Recruiting, work will be reviewed through meetings, reports, statistical analysis, and observation of results.
DUTIES AND RESPONSIBILITIES:
(This list is neither absolute nor restrictive, but indicates approximate duties and responsibilities which may be redefined pursuant to operational needs.)
Responsible for assisting hiring departments as assigned with the employment process. This includes: reviewing hiring policies and procedures, posting positions, drafting and placing ads in a timely manner, screening applications, interviewing, making referrals, conducting appropriate reference and background checks, and completing required record keeping for both faculty and non-faculty position searches.
Represents the University at job fairs, community outreach organizations, and related events in order to promote Duquesne as an employer of choice, increase the qualified applicant pool and establishes and maintains relationships with external community groups, agencies and recruiting sources.
Assists with the development of policies and programs to attract, retain and promote a qualified workforce for the University.
Conducts research on employment strategies and advertising resources; develops benchmark statistical information to identify and measure the success of various advertising efforts and for making suggested improvements.
Develops and implements engaging and meaningful training and educational programs for hiring managers on employment law and best practices related to hiring; develops toolkits and related online resources.
Keeps current on recruitment programs, laws and issues by maintaining contact with peers at other institutions of higher learning, others in the field of HR, and through professional development and community organizations.
Develops and implements hiring best practices with a focus on improving the applicant experience. Participate as lead for special projects as assigned to enhance the applicant experience (i.e. the Dual Career Program with CMU, Cornerstone project testing, CMS Training for career website updates, etc.).
Serves as the coordinator for the University’s award-winning professional development fellows program; sources candidates, works with departments to identify learning outcomes, gathers performance feedback, mentors, connects candidates with other mentors or resources to enhance professional growth and development, connects fellows with appropriate internal job opportunities as the fellowship comes to a close, etc. Promotes and seeks out ways in which to publicize the Professional Development Fellows Program.
Develops, implements, and utilizes various social media platforms and video in order to post positions and recruit passive job seekers. Serves as lead for posting social media/advertising and job board requests.
Participates in and/or coordinates group new hire tax and employment form meetings and serves as regular back up and assists with front office operations/coverage and customer services.
Partners with the Director, Employment and Recruiting to mentor the HR Assistant or others as needed (i.e. new hire orientation, Interfolio and Cornerstone processes, recruitment, closure of reqs, onboarding, etc.)
Supports and proactively takes steps to impact the HR Strategic Plan with regard to enhancing community outreach efforts to increase the number of qualified applicants as well as exploring recruitment partnerships with various community partners and institutions.
Partners with the Director, Employment and Recruiting to respond to customer tickets and outreach from candidates, clients, etc.
Partners with Director, Employment and Recruiting for specialized audits and projects as assigned (i.e. Act 153 , I-9 audits and immigration matters, etc.)
Assists the Director, AVP and CHRO with special projects and assignments as needed.
Completes other duties as assigned.
Minimum qualifications:
Bachelor’s degree in Human Resources or related field from an accredited educational institution and a minimum of two year of progressively responsible professional experience in human resources recruitment or talent acquisition.
Experience with onboarding, applicant tracking systems, and posting positions to job boards and social media platforms is required.
Preferred qualifications:
Master's degree in Human Resources or a related field of study, experience recruiting in a higher education environment, and PHR and/or SHRM-CP certification are preferred.
Alternatively, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:
Experience with HR recruiting and casting a wide net to increase applicant pools for faculty and non-faculty searches.
An understanding of human resources and employment laws and practices, specifically Title VII, ADEA, IRCA, EOE, and Affirmative Action.
The ability to perform research and statistical analysis.
Knowledge of software applications, including Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook. Knowledge of Banner, Cornerstone, Interfolio, CMS and employment-related social media platforms is preferred.
Strong customer service orientation and ability to work with committees and teams. Ability to gain the respect and develop rapport with of all constituencies.
Knowledge of various community organizations, professional organizations and other existing resources, and ability to reach out to these resources in order to create qualified applicant pools.
Ability to communicate effectively, both orally and in writing. Excellent public speaking and presentation skills.
Ability to work independently on responsible and confidential assignments.
Ability and willingness to work beyond core hours and days in order to attend recruiting events, orientation sessions and to conduct applicant interviews (some evening hours and occasional weekends), etc.
Sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically.
Ability to establish and maintain effective working relationships with the University Community.
Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.
APPLICATION INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information for three professional references.
Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.