Program Coordinator - Afterschool

The Program Coordinator facilitates after-school activities at different schools and other outside facilities. They coordinate year-round activities related to the department's recreational needs. Reports to Deputy Director for all related programs and activities.

Department: Parks & Recreation

Posting Type: Announcement

Salary: $55,702 per year.

Union: None, this is a non-union position.

Civil Service Classification: Non-Competitive

General Application Requirements:

You must submit or show proof of all the following at the time of application (unless otherwise indicated below), or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

• Applicants must submit a complete application, including education, work experience, a resume (if applicable), and completed supplemental questions. 
• Applicants must be City of Pittsburgh residents at the time of application and must remain a resident throughout employment.
  • Click here to view a map of City of Pittsburgh neighborhoods.
• Applicants must obtain Pennsylvania Act 153 Clearance prior to appointment.
• Applicants must obtain CPR/AED and First Aid Certificates within six (6) months of hire and maintain throughout employment.
• A current, valid Class C Pennsylvania Motor Vehicle Operator's License (or out-of-state equivalent) is required at the time of application and will be verified prior to appointment to the position and must be maintained throughout employment. Written requests for accommodation based on the Rehabilitation Act of 1973 and the Americans with Disabilities Act will be considered by the Department of Human Resources & Civil Service on an individual basis.  Out-of-state driver's licenses MUST be transferred within thirty (30) days. 

NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered.
NOTE: Candidates being considered for employment must submit official transcripts verifying post-secondary education (college/university, trade school, etc.) prior to hire.
Qualifying Requirements:
Your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will receive notice of your eligibility status via email.

• WORK EXPERIENCE: The application must clearly show three (3) years of professional experience working within a community recreational programming area, with additional experience in planning, organizing, and sports programming activities and events, or a related field.  (Less than full-time will be calculated on a pro-rated basis).
• EDUCATION/TRAINING: The application must clearly show an Associate's degree in Parks & Recreation Administration, Public Administration, Business Administration, Leisure Studies, or a related field. (See NOTE under General Application Requirements regarding education/training verification.)
• EQUIVALENCY: Education/training and/or work experience may be substituted on a year-for-year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position, based on the sum of work experience and education/training listed above. The Total Qualifying Requirement is five (5) years. (See NOTE under General Application Requirements regarding education/training verification.)

If you meet the qualifying requirements listed above, you will receive a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) to have your name placed on the official Civil Service eligibility list for this position. Candidates receiving job offers must pass a medical examination (when applicable) before the date of hire.

• Written:  None required for this position.
• Performance:  None required for this position.
• Medical:  None required for this position.

• Leads the planning, coordination, implementation, and evaluation of a variety of Community Recreation programming for After School sites.
• Under the direction of the Deputy Director, assists in the coordination and supervision of assigned personnel; evaluates work; recommends and implements approved disciplinary and/or corrective action; provides training and/or technical assistance as requested or required.
• Works closely with the Deputy Director, Center Directors, and all staff to promote and market After School programs and all related program activities.
• Establishes and supports new and existing partnerships and collaborative opportunities to enhance program delivery and works with Deputy Director to seek out possible sponsorships.
• Assists in the development and administration of approved contracts, leases, and other documents (e.g., requests for proposals, bids for services, supplies, etc.) for assigned projects as required.
• Follows all budgetary/fiscal-related policies and procedures, tracking all/any program-related expenditures, revenues, etc.
• Produces annual program reports/summaries for all related after-school programs and activities.
• In conjunction with, and under the direction of the Deputy Director, and/or Department Assistant Director, and/or Director, serves as a liaison between the private sector, other City departments, county, state, and federal agencies, community groups, and the general public regarding events and programs as required.
• Manages assigned duties and area of responsibility in strict accordance with applicable laws, regulations, and established policy, including union agreements that may be applicable to ensure fair and standardized treatment of employees.
• Researches and gathers statistics to evaluate programs, justifies program costs; recommends program changes, develops new programs, and tracks trends.
• Works evenings, weekends, and holidays, as required.
• Makes site visits to all Community Recreation Centers and After School event sites as requested or required. Monitors all related programs and events.
• Prepares correspondence, memoranda, reports, etc.  Keeps accurate records both manually and electronically.
• Investigates and responds appropriately to complaints, problems, and concerns; provides information to Directors, Supervisors, the public, and other City departments, etc.
• Performs other related tasks and duties as assigned or required.

Click here to view the full job description, including knowledge, skills, abilities, and working conditions for this position. Locate and click on the position title to view the complete job description.