Pitt-Bradford is welcoming applications for Office Manager in the Office of Residence Life and Housing. Reporting to the Associate Dean of Student Affairs/Director of Residence Life and Housing, this full-time position serves as the first point of contact, in person, by phone, and by email, for students, families, and guests. Responsible for daily office operations and supporting the department's professional and student staff.
Requirements:
- Associate's degree and five years of relevant work experience required, or an equivalent combination of education and experience.
- Proficiency in Microsoft Office suite, with advanced computer literacy with spreadsheet and database experience.
- Strong attention to detail, organizational skills, and ability to multi-task.
- Experience with budget management, account reconciliation, and report creation.
- Excellent written and verbal communication skills and professional telephone etiquette.
- Ability to interact effectively with a wide variety of people and at all levels.
We offer an outstanding benefits package designed to support your long-term wellbeing, including:
- Robust retirement savings: Pitt matches 100% of eligible employee contributions between 3–8% of base salary. After three years, that match increases to 150% — one of the most competitive retirement benefits in higher education.
- Comprehensive health coverage, including group medical, life, vision, and dental insurance.
- Generous paid time off, including vacation, sick, and personal time.
- Education benefit (university-paid tuition) for employee and dependents.
- For more information visit https://www.hr.pitt.edu/benefits/health-welfare.
Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.
- Serves as the front-facing point of contact for the day-to-day operations of the housing office.
- Provides clerical, customer service, and computer support for the office, including word processing, reception, ID card creation, and generating reports and rosters.
- Responsible for maintaining confidential information about residential students; including room assignments, meal plans, and housing applications/contracts.
Tracks spending, purchases department needs, and reconciles budget for final review, while helping to maintain vendor relationships.
Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Job Details
- Assignment Category: Full-time regular
- Job Classification: Staff.Administrative Assistant III
- Job Family: Administrative Support
- Job Sub-Family: Clerical
- Campus: Bradford
- Minimum Education Level Required: Associate's Degree
- Minimum Years of Experience Required: 5
- Substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
- Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.
- Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.
- Hiring Range: $40,000 - $45,000
- Relocation Offered: No
- Visa Sponsorship Provided: No
- Background Check: For position finalists, employment with the University will require successful completion of a background check
- Child Protection Clearances: Not Applicable
- Required Documents: Resume, Cover Letter