Invoice Processor 1 (Accounting Assistant)

Are you detail-oriented and enjoy working in a fast-paced accounts payable environment? If you want to put those skills to use in a team-oriented environment focused on accuracy and productivity, Comptroller Operations wants to talk to you!  The Invoice Processor 1 (Accounting Assistant) with the Office of the Budget plays an important part in keeping vendor and grantee payments accurate and timely. This role allows you to use your attention to detail while working with financial data and invoice systems, ensuring payments follow legal and administrative rules. This is a great entry-level position for someone who enjoys careful review, problem solving, and dependable work.

This role focuses on reviewing invoices, verifying accuracy, and ensuring compliance with financial rules and procedures. It involves working with multiple systems, checking details, and addressing issues found during audits. As an Invoice Processor 1 (Accounting Assistant), you will perform the following duties:

• Invoice Review: Check vendor and grantee invoices to verify they meet legal and administrative requirements
• System Auditing: Examine scanned invoice data in SAP and compare it with purchase orders or funding documents
• Issue Resolution: Investigate duplicate or rejected invoices and complete research needed for proper handling
• Oracle Processing: Enter and validate invoice information in Oracle systems and ensure images and indexing are complete
• Workflow Management: Place incoming invoices into correct queues and verify that required information is present
• Index Completion: Complete invoice indexing for Intelligent Capture software so items route correctly through the system

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:30 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch. AWS (alternate work schedule) may be available upon completion of probationary period.
• Telework: You may have the opportunity to work from home (telework) full-time, with occasional in-office days when work dictates such requirements. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable. 
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience performing bookkeeping or clerical accounting work; or
• An Associate Degree in accounting or business administration including or supplemented by six credits of accounting.
• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.

Additional Requirements:

• You must have at least one year of SAP experience.
• You must have at least one year of accounts payable experience.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. 
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.  
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.