The Clerical Assistant 2 position with the Department of Military and Veterans Affairs, Military Personnel gives you the chance to support programs that help service members and their families. This role allows you to build strong office and communication skills while assisting a dedicated team. You will work with important documents, records, and inquiries that keep education benefits running smoothly. It is a meaningful opportunity to grow your administrative experience while supporting those who serve.
Click here to learn more about the Pennsylvania Department of Military and Veterans Affairs. Apply today to join our dedicated team of professionals!
This position provides clerical support for the Education and Incentives Team by assisting with documents, records, communication, and basic office tasks. The work ensures that education programs for service members, dependents, and veterans are organized and properly documented. As a Clerical Assistant 2, you will perform the following duties:
- Inbox Management: Monitor and route emails and materials to the correct staff
- Record Tracking: Log incoming information and maintain basic intake records according to procedures
- Document Preparation: Organize and prepare MFEP and EAP packets for staff review
- File Maintenance: Create folders, scan documents, upload files, and complete routine file checks
- Report Review: Run standard reports and check them for accuracy before referring issues to staff
- Clerical Support: Answer phones, sort mail, prepare correspondence, and complete scanning, copying, and data entry
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
- Temporary, full-time employment, 37.5 hours per week.
- No benefits with this position.
- Work hours are 7:00 am to 3:15 pm, Monday-Friday, with a 45-minute lunch.
- Telework: You will not have the option to telework in this position.
- Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting hourly rate of $18.83 (before taxes).
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
Minimum Experience and Training Requirements:
- Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
- Graduation from high school; or
- An equivalent combination of experience and training.
Additional Requirements:
- You must be able to perform essential job functions.
Legal Requirements:
- A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.
- You must pass a background investigation.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
- All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.