Stores Manager

The Stores Manager oversees the receipt, storage, inventory control, and distribution of materials, supplies, and tools for the Facilities Maintenance Division. This role ensures efficient warehouse operations, maintains accurate inventory records, enforces safety and compliance standards, and ensures the timely availability of materials to support ongoing maintenance and operational needs.
Department:  Public Works 
Salary:  $70,200 per year.
Posting Type: Announcement
Union: None, this is a non-union position.
Civil Service Classification:  Non-CompetitiveGeneral Application Requirements:
You must submit or show proof of all the following at the time of application (unless otherwise indicated below), or your application will be disqualified. 
Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

• Applicants must submit a complete application, including education, work experience, a resume (if applicable), and completed supplemental questions.
• Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.
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• A current, valid Pennsylvania Class C Driver's License is required prior to appointment and must be maintained throughout employment. Written requests for accommodation based on the Rehabilitation Act of 1973 and the Americans with Disabilities Act will be considered by the Department of Human Resources & Civil Service on an individual basis.

NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered.
NOTE: Candidates being considered for employment must submit official transcripts verifying post-secondary education (college/university, trade school, etc.) prior to hire.
Qualifying Requirements:
Your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will receive notice of your eligibility status via email.

• WORK EXPERIENCE: The application must clearly show one (1) year of full-time experience in warehouse operations or inventory control. At least six (6) months of supervisor or manager experience preferred. (Less than full-time experience will be calculated on a pro-rated basis.)
• EDUCATION/TRAINING: The application must clearly show a Bachelor's Degree in Supply Chain Management, Logistics, Business Administration, or a related field. (See NOTE under General Application Requirements regarding education/training verification.)
• EQUIVALENCY:  Education/training and/or work experience may be substituted on a year-for-year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position, based on the sum of work experience and education/training listed above. The Total Qualifying Requirement is five (5) years. (See NOTE under General Application Requirements regarding education/training verification.) 

If you meet the qualifying requirements listed above, you will receive a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) to have your name placed on the official Civil Service eligibility list for this position. Candidates receiving job offers must pass a medical examination (when applicable) before the date of hire.

• Written:  None required for this position.
• Performance:  None required for this position.
• Medical: None required for this position.

• Forecasts material and budget needs, monitors contracts, supplies, and material changes and upgrades; makes purchase recommendations to appropriate administrators, supervisors, and personnel.  
• Manages daily receiving, issuing, and storing of materials.
• Supervises assigned personnel; evaluates employees; recommends and implements approved disciplinary and/or corrective action; provides training and technical assistance as requested or required.
• Maintains accurate inventory for facilities materials using internal service portals and software, including but not limited to SharePoint sites and Atlantis inventory system.
• Ensures optimal stock levels and initiates reordering to prevent shortages or overstocking.
• Conducts regular stock audits and physical inventory counts.
• Ensures proper labeling, handling, and physical storage of materials and equipment.
• Coordinates with vendors, Department of Public Works divisions and warehouse, and other departments as needed for delivery of materials concerning DPW Facilities operations and services.
• Plans, develops, directs, coordinates, organizes, and controls the materials, equipment, and personnel under jurisdiction toward the effective, efficient, and economical attainment of program goals, including maximum convenience to the public and safety of employees.
• Validates product quality; reports damages, shortages, or discrepancies to vendors.
• Implements and enforces health and safety standards for inventory and storage handling.
• Prepares costs of goods sold reports, including costs of beginning inventory, purchases, and ending inventory.
• Oversees disposal of obsolete, damaged, or depreciated inventory.
• Ensures compliance with City and department policies and internal controls.
• Performs other related tasks and duties as assigned or required.

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