Join a team of passionate and hard working individuals at Allegheny County Administrative Support! In this County Fiscal Officer 2 role, you will oversee and supervise our Bureau of Financial Management, Budgets & Reports (BFMBR) professional staff as well as maintain professional communications and perform key accounting and fiscal duties. We are looking for self-starters who are able to adapt and work with minimal supervision. Apply now and share your working knowledge of financial practices and budget management with a dedicated team that provides administrative, operational, and safety support for an agency that improves access to care, prevents harm, and increases economic security for all people in Allegheny County!
This position supervises BFMBR staff, maintains connections with key partners, updates organizational systems, and performs and coordinates a variety of budgetary and financial functions. Your collaboration, fiscal, and leadership skills will be key for ensuring timely payment to the contractors and providers who deliver essential social services in our communities. As a County Fiscal Supervisor 2, you will perform the following duties:
- Supervise Staff: Assign and delegate work, conduct performance reviews, provide training, and perform related supervisory duties
- Maintain Communication: Consistently communicate with our contractors and providers, and with other offices and bureaus, to gather necessary fiscal and non-fiscal data and ensure timely updates and payments
- Oversee Contracts: Work with providers to complete set-up, forms, budgeting, and contracting processes; perform re-budgets and contract modifications; and verify that contracts, re-budgets, modifications, and accounting strings have been correctly entered
- Provide Financial Reporting: Review, analyze, communicate, and report fiscal and operational data; determine and record journal entries; redistribute cost; and assist in month end, quarterly, and year-end accounting closings, as needed
- Process Invoices: Review invoices for accuracy and correctness, approve payouts and process in a timely manner, and provide monthly accruals for unpaid invoices
- Use System Expertise: Maintain functional and working knowledge of accounting, standard office, and other computer based applications and systems used to complete work
Work Schedule and Additional Information:
- Full-time employment
- Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch. Scheduled hours can vary depending on the needs of the regional offices.
- Telework: You may have the opportunity to work from home (telework) part-time, up to two days per week, after six months of employment. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Pittsburgh. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
- Salary: In some cases, the starting salary may be non-negotiable.
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
QUALIFICATIONS
Minimum Experience and Training Requirements:
- One year as a County Fiscal Officer 1; or
- Two years of accounting and/or budgetary experience and a business-related bachelor’s degree that includes six college credits in accounting; or
- Four years of accounting and/or budgetary experience and a business-related associate’s degree that includes six college credits in accounting; or
- An equivalent combination of experience and training which includes or is supplemented by six college credits in accounting.
Other Requirements:
- You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
- Hiring preference for this vacancy may be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.
- You must be able to perform essential job functions.
Legal Requirements:
- A conditional offer of employment will require a medical examination and a drug screening.
- This position falls under the provisions of the Child Protective Services Law.
- Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
- All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
Veterans:
- Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
- Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
- Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
- Your score is valid for this specific posting only.
- You must provide complete and accurate information or:
- your score may be lower than deserved.
- you may be disqualified.
- You may only apply/test once for this posting.
- Your results will be provided via email.