Position Summary
Reporting to the Manager of Administration, the Payroll Specialist is responsible for overseeing the payroll for the entire Department of Facilities Management. This position is responsible for producing a timely and accurate bi-weekly payroll, executing all payroll duties for a set number of cost centers, and strictly adhering and enforcing payroll-related County and department policies and procedures as well as provisions of all collective bargaining unit agreements in a unionized work environment.
Duties
- Verifies payroll is in compliance with all union contracts, department and County policies and procedures.
- Prepares payment vouchers and back-up information for special payments such as Sick Leave Buy Back, Bargaining Unit special allowances, Comp Time payments, etc..
- Resolves problems that occur with payroll and accurately corrects any errors.
- Maintains payroll related records as well as leave documentation.
- Updates payroll data such as annual changes in benefit time and pay rates; handles confidential pay and personnel issues.
- Verifies accuracy on employee benefit time balances; ensures inactive employees are removed from payroll.
- Performs closing pay activities.
- Processes payroll reports and reconciles computer payroll system reports against JD Edwards.
- Serves as the contact person for all payroll related questions; distributes paychecks.
- Performs other related duties as assigned.
Knowledge
- JD Edwards products, BTTE, and payroll systems.
- Collective bargaining agreements.
- Leaves of absence, worker’s compensation, personnel procedures and practices.
Skills
- Microsoft Office Suite
Abilities
- Be detail oriented for accurate verification and data entry.
- Work independently with little supervision.
- Type a minimum of 50 WPM.
- Demonstrate proficiency in business math such as basic bookkeeping.
- Meet deadlines and multi-task.
- Adjust work schedule when necessary.
Minimum Requirements
- Associates degree in Business, Business Management, Finance, Accounting, or a related field AND two (2) years of experience payroll experience, or
- An equivalent combination of education, training, and experience is acceptable.
It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status.
Residency
Allegheny County within 1 year.
Veterans' Preference
Will be awarded to eligible candidates.
How to Apply
Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.