Contract Compliance Specialist

Position Summary

The Contract Compliance Specialist monitors contracts to ensure that MWDBEs are provided with the maximum opportunity to obtain and perform on county contracts while in compliance with Allegheny County’s goals. The incumbent also provides outreach and technical assistance to the business community. In addition, the Contract Compliance Specialist reviews and vets prime contractors’ MWDBE inclusion plans for various types of contracts (i.e., construction, services, supplies, etc.).

Overview

The Minority, Women, and Disadvantaged Business Enterprise (MWDBE) Program provides maximum opportunities for Minority, Women, and Disadvantaged business enterprises (MBEs, WBEs and DBEs) to participate in county contracts. The department certifies business enterprises as disadvantaged (per Code of Federal Regulations (CFR) Section 49: Parts 23 & 26) and provide services and resources to help them grow their business.

Duties

• Monitors MWDBE commitments and utilization through contract completion, addressing MWDBE concerns and assisting with conflict resolution if necessary.
• Reviews and processes proposed MWDBE participation documentation provided by prime contractors.
• Makes contract award recommendations based on good faith efforts to include MWDBEs.
• Enters and manages contracts for the contract compliance process.
• Reviews and compiles contract and vendor data to generate reports.
• Reviews and rates proposals.
• Corresponds with county employees, vendors, sub-vendors, co-workers, agencies, etc.
• Monitors monthly MWDBE reporting and contacts vendors for contract compliance.
• Assists vendors with compliance reporting.
• Provides problem resolution for outstanding contract issues.
• Represents the department on committees, at meetings, trade shows, and networking events.
• Attends pre-bid, pre-proposal, project status, or other required meetings to present information regarding applicable programs.
• Travels within Allegheny County to perform site visits.
• Performs other duties as required or requested.

Knowledge

• Government contracting process.
• Contract compliance.
• Code of Federal Regulations (CFR) Section 49: Parts 23 & 26.
• MWDBE Guidelines and Good Faith Efforts.
• Prime contract and subcontractor relationships.
• Conflict Resolution.

Skills

• Microsoft Windows and Office Suite (Word, Excel, Outlook, etc.).
• Compliance software.

Abilities

• Communicate effectively, both orally and in writing.
• Establish and maintain effective working relationships with staff, prime vendors, subcontractors and the general public.
• Learn proprietary software packages.
• Coordinate meetings.
• Create and format documents of all types.
• Manage various office duties and prioritize work schedule.
• Travel to various locations within Allegheny County.

Minimum Requirements

• An associate degree in Business Administration, Public Administration, or a related field AND three (3) years of experience performing contract compliance duties.
• Experience in government contracting, prime and sub-contractor relationships, and diverse business inclusion is preferred.
• An equivalent combination of education and experience may be substituted.

Applicants must possess and maintain a valid Driver’s License throughout employment.

It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status.

Residency

Allegheny County within 1 year.

Veterans' Preference

Will be awarded to eligible candidates.

How to Apply

Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.