Join the Commonwealth of Pennsylvania as a Clerical Assistant and become an important part of a busy and supportive office environment. This role gives you the chance to assist with communication, scheduling, and recordkeeping that keep the agency running well. Every day brings meaningful tasks that help coworkers and visitors. This is a great opportunity to grow your skills while contributing to a strong public service mission.
This position supports daily office functions through communication, organization, and record maintenance. The role helps ensure that office tasks are completed accurately and on time.
As a Clerical Assistant 2, you will perform the following duties:
- Phone and Mail Support: Answer phone calls, route inquiries, record messages, and handle incoming and outgoing mail
- Document Preparation: Type and review documents, correct errors, and prepare materials for distribution
- Scheduling Assistance: Organize appointments, coordinate meetings, and take minutes when required
- Record Management: Maintain filing systems, update databases, and complete end of year archiving
- Office Coordination: Track supplies, record office activity, and support smooth daily workflow
- General Tasks: Assist with copying, scanning, emailing, and keeping work areas tidy
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
- Full-time employment, 37.5 hours per week.
- Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch.
- Telework: You will not have the option to telework in this position.
- Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
Minimum Experience and Training Requirements:
- Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
- Graduation from high school; or
- An equivalent combination of experience and training.
Additional Requirements:
- Successful completion of basic training in Elizabethtown, PA is required.
- Possess keyboarding skills to meet standards for speed and accuracy.
- Understand how to efficiently use and navigate a personal computer.
- Have the ability to work with various office equipment such as: scanner, printer, fax machine, computer, tablet, telephone, personal communication devices etc..
- You must be able to perform essential job functions.
Preferred Qualifications (not required):
- Able to stand and operate document scanning machines.
Legal Requirements:
- You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
- All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
- 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.