The Department Coordinator will Initiate, coordinate, implement and retain electronic documentation for all administrative and faculty actions related to the departmental(s) chair’s office within the Biological Sciences and Neuroscience Departments of the Kenneth P. Dietrich School of Arts & Sciences, Natural Sciences Division. Serve as a liaison between the department(s), the Dietrich School Dean’s Office, the Dietrich School Payroll and Sponsored Projects Teams and various University Business Offices. Also responsible for: processing travel expense reimbursements, advance settlements, One-Card and Panther Express purchases, professional service contract agreements, department event coordination, department website updates, as well as general office management and oversight of student worker duties. Provides comparable service and back-up to other Dietrich School departments as needed.
Performs administrative assistant support work of moderate complexity.
The successful candidate will use a computer extensively. They must be capable of oral, written, and electronic communications. Must be able to sit for long periods of time as well as physically negative through a large complex of buildings while carrying supplies and/or pushing supply carts. In addition to a computer, they must be able to use a telephone and other general office equipment including but not limited to photocopiers, scanners, printers, etc.
This position is generally sedentary within an office setting, but the ability to travel around campus is occasionally necessary. Also, must be able to pick-up and carry 25 pounds.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Job Details
- Assignment Category: Full-time regular
- Job Classification: Staff.Administrative Assistant II
- Job Family: Administrative Support
- Job Sub-Family: Clerical
- Campus: Pittsburgh
- Minimum Education Level Required: Associate's Degree
- Minimum Years of Experience Required: 3
- Substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
- Work Schedule: Monday - Friday, 8:30 AM – 5:00 PM
- Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
- Hiring Range: $17.74 to $22.17 per hour
- Relocation Offered: No
- Visa Sponsorship Provided: No
- Background Check: For position finalists, employment with the University will require successful completion of a background check
- Child Protection Clearances: Not Applicable
- Required Documents: Resume, Cover Letter
- Optional Documents: Not Applicable