The Department Coordinator will initiate, coordinate, implement and retain electronic documentation for all administrative actions related to the departmental office(s) within the Kenneth P. Dietrich School of Arts & Sciences, Department of Statistics. Serves as a liaison between the department(s) and the Division Business Office, the Dietrich School Dean’s Office, the Dietrich School Payroll and Sponsored Projects Teams, the Social Sciences Events Team, University Office of International Services and various University Business Offices. Responsibilities include: • Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events. • Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails. • Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders. • Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings. • Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials. • Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing. • Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.
Performs administrative assistant support work of moderate complexity.
Responsibilities will include general office duties such as managing calendars, scheduling meetings, and providing coverage when needed. The incumbent will also be responsible for providing support in planning and coordinating events and and producing communication and marketing materials. Other duties will include assisting with social media updates, and coordinating and preparing the newsletter.
Mostly sedentary, but the position will require ability to move and carry display equipment, walk across campus, and computer and phone usage.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Job Details
- Assignment Category: Full-time regular
- Job Classification: Staff.Administrative Assistant II
- Job Family: Administrative Support
- Job Sub-Family: Clerical
- Campus: Pittsburgh
- Minimum Education Level Required: Associate's Degree
- Minimum Years of Experience Required: 3
- Substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
- Work Schedule: Monday - Friday, 8:30 AM – 5:00 PM
- Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
- Hiring Range: $17.74 to $22.17 per hour
- Relocation Offered: No
- Visa Sponsorship Provided: No
- Background Check: For position finalists, employment with the University will require successful completion of a background check
- Child Protection Clearances: Not Applicable
- Required Documents: Resume, Cover Letter
- Optional Documents: Not Applicable