We are looking for a detail-oriented Receptionist to support daily front office operations for an engineering organization in Pennsylvania. This contract-to-permanent position is fully onsite and offers the opportunity to contribute to a busy office environment by managing communications, administrative tasks, and visitor support. The ideal candidate is organized, detail-oriented, and comfortable handling a range of clerical duties while maintaining accuracy and professionalism throughout the day.
Responsibilities
- Welcome visitors and serve as the first point of contact for the office, creating a well-organized front desk environment.
- Answer incoming calls, route inquiries to the appropriate team members, and record messages with a high level of accuracy.
- Prepare routine documents and correspondence using Microsoft Word and support spreadsheet-related tasks in Microsoft Excel.
- Organize, maintain, and retrieve physical and electronic files to keep office records current and accessible.
- Process incoming and outgoing mail, distribute deliveries, and assist with general clerical support across the office.
- Perform data entry, copying, faxing, and document editing as needed to support daily administrative operations.
- Assist with additional office duties as assigned to help ensure smooth day-to-day workflow.