The UPMC Palliative Care team is looking for a full time Administrative Liaison to join their dedicated team!
The Administrative Liaison position provides essential operational and coordination support across the Palliative & Supportive Institute, the Spiritual Care Service Line, and key aspects of Transitions of Care. This role serves as a central point of communication, facilitating scheduling, project coordination, and administrative workflow efficiency to enable clinical and program leaders to focus on patient care, program growth, and strategic initiatives. The position is structured as a daytime role with no weekend or holiday requirements, offering consistent support during standard business hours
UPMC offers a generous benefits package, an expansive total rewards package, opportunity to grow your career and much more!
Responsibilities:
- Assist the Center staff with all clerical and administrative duties necessary to establishing, maintaining, and completing projects on time.
- Manage inventory and process for ordering office supplies, forms and equipment maintenance. Copy and track all position control forms, check requests, purchase requisitions, and expense reimbursement forms. Interface diplomatically with internal and external contractors and services to expedite service and facilities requests.
- Provide administrative support to staff including their selected support areas. Handle all information and reports in a confidential manner. Assist in special projects as requested. Cover vacation relief and other duties.
- Process payroll and MRS functions and assist with variance tracking and Questvista input.
- Maintain discretion and confidentiality at all times. Perform in accordance with system-wide competencies/behaviors.
- Independently perform special projects as assigned by supervisor and establish deadlines and prioritize work
- Manage inventory and process for ordering office supplies, forms and equipment maintenance. Copy and track all position control forms, check requests, purchase requisitions, and expense reimbursement forms. Interface diplomatically with internal and external contractors and services to expedite service and facilities requests.
- Maintain calendars and appointment schedules, including meetings, events, room set up, media, and food requisitions; distribute notices/confirmations. Arrange for travel/seminar attendance by confirming registration, accommodations, and payments as requested; complete expense reimbursements when travel is complete.
- Provide specific administrative support to key meetings. Prepare agenda and distributes materials in advance of meeting. Attend meeting and provides support. Complete minutes and follow up duties prior to next scheduled meeting
- Perform personal computer software functions according to prescribed format, and update skills by attending in-house classes as needed.
Bachelors degree and 3 years of relevant executive assistant experience supporting executive management OR
High School Diploma and 5 years of relevant executive assistant experience supporting executive management
Strong computer skills to include MS Word, Excel, and PowerPoint
Excellent written and oral communication and organizational skills
Ability to manage multiple assignments while meeting deadlines
- Ability to promote teamwork, cultivate and maintain positive relationships
Licensure, Certifications, and Clearances:
UPMC is an Equal Opportunity Employer/Disability/Veteran