Fiscal Technician

Do you want your advanced clerical-accounting and bookkeeping work to support a team providing quality services and supports that ensure older people in Pennsylvania can age and live well in their homes and communities? In this Fiscal Technician position with the Department of Aging, you will support purchasing and contracting activities that keep these essential programs running smoothly. Experience the satisfaction of knowing your efforts matter by joining our team today! 

This position plays a key role in managing purchasing and contracting tasks that support Department of Aging operations. Work helps ensure that services, supplies, and agreements are handled efficiently, effectively, and according to policy. As a Fiscal Technician, you will perform the following duties: 

• Purchasing Support: Review requests to purchase materials and services; identify and follow proper procedures; and prepare purchase orders, public notices, and other documentation as needed
• Vendor Communication: Make payments to vendors; maintain contact to complete required purchases, resolve discrepancies, and amend contracts as needed
• Invoice Review: Examine invoices for accuracy, prepare them for payment approval, and collaborate with internal and external teams to resolve issues
• Record Management: Organize and maintain files and logs of procurement documents, correspondences, invoices, purchases, receipts, and related documentation 
• Contract Assistance: Prepare and lead requests for proposal and best value documents; help develop technical requirements and award criteria; establish and monitor timelines; participate in meetings and negotiations

Interested in learning more? Additional details regarding this position can be found in the position description. 

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:30 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable. 
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Fiscal Assistant (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or 
• Three years of work involving the maintenance of fiscal or financial records, including one year of responsible work which involves the application of accounting or fiscal principles and practices; and graduation from high school; or 
• One year of experience in maintaining and reviewing fiscal records and an Associate degree in accounting or business administration; or 
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines. 
• You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal and external postings for their seniority rights to be considered.

How to Apply: 

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position. 
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans: 

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS): 

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. 

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions. 
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.