Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.
- Serves as the primary support to the Executive Director of Financial Aid
- Acts as the representative and principal liaison between internal and external stakeholders not limited to employees, executives, trustees, legislators, faculty, students, donors, alumni, and the public; ensures confidentiality of high-level, sensitive information
- Manages office workflow, including meetings, calendars, agendas, and other logistical operations; coordinates travel arrangements as needed
- Compiles data and prepares a variety of complex reports, presentations, speech scripts, and other correspondences
- Plans special events and activities; coordinates with internal and external stakeholders
- Provides Financial Aid support for initiatives and programs such as the Finish Line Grant Program as well as other University aid initiatives
Most work is sedentary, completed within an office setting. Employee must be able to move about the campus to meetings and may be required to travel to locations outside of the University of Pittsburgh.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Job Details
- Assignment Category: Full-time regular
- Job Classification: Staff.Executive Assistant
- Job Family: Administrative Support
- Job Sub-Family: Clerical
- Campus: Pittsburgh
- Minimum Education Level Required: Bachelor's Degree
- Minimum Years of Experience Required: No experience required
- Substitution in lieu of education or experience: No
- Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m., some mornings, evenings and weekends may be required
- Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
- Hiring Range: TBD Based Upon Qualifications
- Relocation Offered: No
- Visa Sponsorship Provided: No
- Background Check: For position finalists, employment with the University will require successful completion of a background check
- Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
- Required Documents: Resume, Cover Letter
- Optional Documents: Not Applicable