We are looking for a detail-oriented Accounts Payable Clerk to join a team in a contract position with the potential to become permanent. This role blends invoice processing with broader office support, making it a strong fit for someone who enjoys balancing accounting tasks with day-to-day administrative coordination. The ideal candidate will be comfortable managing multiple priorities, maintaining accurate records, and supporting business operations in a fast-paced environment.
Responsibilities
- Process incoming invoices, assign the correct coding, and enter payment details accurately into accounting software such as Sage.
- Verify that each invoice is supported by the appropriate purchase documentation and internal approvals before payment is released.
- Support scheduled payment cycles by preparing checks, coordinating required signatures, and distributing remittances to vendors.
- Maintain organized vendor records, updating contact details, tax documentation, and insurance certificates as needed.
- Reconcile vendor statements, investigate discrepancies, and follow through on outstanding issues to ensure account accuracy.
- Coordinate meeting logistics by preparing materials, managing schedules, documenting minutes, and distributing follow-up information.
- Organize financial and operational records, monitor office supply levels, and arrange maintenance or service for office equipment when necessary.
- Assist leadership with administrative support and contribute to special projects, including setting up files for new property transactions and job-related records.
- Help track project costs, support billing activities, and maintain spreadsheets showing expenses and open balances.