UPMC Shadyside is seeking an experienced Administrative Coordinator to provide high-level administrative and operational support to department leadership. This role is ideal for a highly organized, resourceful professional who enjoys managing competing priorities, coordinating projects and events, and finding solutions that help a team work more efficiently.
Schedule: Full-Time, Monday-Friday, primarily daylight hours. Typically 9:00 a.m.-5:00 p.m. with some flexibility and occasional evening/weekend needs for events.Why Join Us?
This is a great opportunity for an experienced administrative professional who wants to go beyond traditional administrative support. You’ll have the chance to coordinate, problem-solve, improve processes, support department leadership, and help keep a busy team running smoothly.
UPMC offers competitive benefits including medical, dental, and vision, strong PTO, and tuition assitance for you and dependent children and partners.
Responsibilities include but are not limited to:
- Time Keeping with Kronos
- Managing the administrative office and the needs of the faculty, staff, and students within the scope of the role
- Managing phone trees, and faculty directory
- Attending evening and weekend sessions of events ( 5-7 per year).
- Trouble shooting computer, printer, and AV needs, and submitting tickets when needed.
- Submitting maintenance requests/work orders
- Assisting with student and faculty IMS, parking, and badging processes
- Submitting orders, and expenses
- Setting up offices for new faculty
- Leading school wide projects as identified
- Creating schedules for various needs
- Answering the main school phone, and transferring or addressing calls accordingly.
- Scheduling meetings, creating agendas, and taking meeting minutes for a variety of meetings.
- Record keeping and maintaining files as needed
- Assisting with registration, set up, and clean up, of events
- Collaborating with students, faculty, and staff in a variety of roles.
- High school diploma or equivalent or associate degree.
- At least 5 years of progressively responsible administrative support experience.
- Advanced skills with Microsoft Office/Microsoft 365 applications, including word processing, email/calendar, spreadsheets, presentations, and databases.
- Advanced knowledge of business processes and administrative procedures.
- Working knowledge of accounting and financial principles.
- Ability to analyze data and complex information.
- Strong organizational skills with the ability to manage multiple priorities.
- Ability to exercise discretion, independent judgment, and sound decision-making.
Licensure, Certifications, and Clearances:
- Act 33 with renewal
- Act 34 with renewal
- Act 73 FBI Clearance with renewal
UPMC is an Equal Opportunity Employer/Disability/Veteran