We are looking for an Executive Assistant to support senior leadership in Pittsburgh. This contract to permanent position is ideal for a highly organized individual who can manage complex schedules, coordinate travel logistics, and keep executive priorities moving efficiently. The role requires strong attention to detail, sound judgment, and the ability to handle multiple responsibilities in a fast-paced environment. This is a fully on-site Monday - Friday 9AM - 5PM.
Responsibilities
- Manage executive calendars by organizing meetings, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.
- Arrange domestic and international travel plans, including transportation, lodging, and itinerary details, while adapting quickly to schedule changes.
- Coordinate travel logistics from start to finish and provide timely updates regarding reservations and trip adjustments.
- Support executive meetings by scheduling sessions, confirming attendees, preparing logistics, and helping maintain an efficient meeting flow.
- Monitor shifting priorities and align appointments, travel, and meeting needs to help executives stay focused on key business objectives.
- Maintain accurate records of schedules, travel plans, and meeting arrangements while handling sensitive information with discretion.