Administrative Assistant I

Join a team dedicated to reconnecting Pennsylvanians with their unclaimed property and making a meaningful impact every day! The Pennsylvania Treasury Department is seeking a motivated, detail-oriented Administrative Assistant I to join the Bureau of Unclaimed Property's Mail/Scan Unit. This critical role serves as the foundation of bureau operations by ensuring incoming mail, deposits, and documents are processed accurately and efficiently, supporting the first step in the Unclaimed Property lifecycle. If you thrive in a fast-paced environment, enjoy working with technology and administrative processes, and want to contribute to a mission that directly serves the public, we encourage you to apply today!

The Pennsylvania Treasury Department is an independent agency led by the elected State Treasurer and one of the largest state treasuries in the country, serving as custodian of more than $150 billion. Treasury plays a critical role in state government operations, acting as the custodian, investor, and disburser of funds for nearly all state agencies. Treasury also offers a wide range of programs and services to Pennsylvania families, including the PA 529 College and Career Savings Program; the PA ABLE Savings Program for people with disabilities; and our work to return more than $4 billion of Unclaimed Property to its rightful owners. A wealth of information is available at www.patreasury.gov.

This position provides administrative and operational support to the Bureau of Unclaimed Property's Mail/Scan Unit. It plays a vital role in ensuring the accuracy, security, and efficiency of Unclaimed Property operations. As an Administrative Assistant I, you will perform the following duties:

• Mail Handling: Open, sort, and distribute incoming mail; operate scanning, imaging, and mail-processing equipment
• Deposit Processing: Receipt and verify deposits received through the Bureau's designated banking vendor
• Record Maintenance: Prepare and review documents for imaging and record retention to maintain records within department systems
• Vehicle Operation: Transport documents, materials, and unclaimed property in state vehicles
• Team Leadership: Serve as a lead worker within the unit, providing guidance and support to staff while helping coordinate daily workflow activities
• Collaborative Support: Assist with Holder Entry and Compliance functions and support other bureau units as operational needs arise

Work Schedule and Additional Information: 

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• At least two years of progressively responsible experience pertinent to the position and a bachelor's degree; or 
• An equivalent combination of experience and training.

Additional Requirements:

• You must have and maintain a valid driver's license.
• You must have experience using Microsoft applications such as Word, Excel, Outlook, and web-based utilities.
• You must have the ability to learn relevant software applications to perform job duties.
• You must have the ability to multitask efficiently to complete assignments and handle a high volume of work.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Experience in mailroom operations including utilizing mail opening machines, bar code producing machines, pre-sorting and prepping mail
• Experience using imaging software such as IntelliVue or OnBase

Legal Requirements: 

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

How to Apply:

• Your application must include a resume.
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.