Position Summary
Under the supervision of the Financial Manager, the Purchasing Manager is responsible for department-wide purchasing activities that are compliant with applicable law, policies, and best practices. The incumbent will direct and coordinate timely and budget-wise purchasing and distribution of materials, equipment, machinery, and supplies. The Purchasing Manager will monitor, track, and coordinate contracts with the Purchasing Department.
Duties
- Directs and coordinates timely purchasing and distribution of materials, machinery, and supplies; prepares, receives, and closes out orders in JDE, ensuring that all laws, ordinances, regulations, policies, and procedures are followed, including payment adjustments when necessary.
- Provides support to department personnel regarding purchasing for all internal and external requests including information required for audits and/ or Right To Know requests.
- Evaluates and recommends alternate vendors and substitute sources of supplies.
- Ensures department purchasing is controlled and within budgetary constraints; adheres to and complies with Allegheny County’s Administrative Code for purchase thresholds.
- Works with the County Purchasing department to update and create bid specifications for materials, equipment, and services; makes awards for departmental purchasing contracts according to department spending and budget; monitors purchasing contracts to ensure active status and initiates requests for contract extensions and bids.
- Understands and utilizes alternatives to the formal selection process as appropriate.
- Acts as a backup to the Asset Inventory Manager by helping to maintain the departmental City Works inventory by adding, removing, and transferring assets and completing asset reconciliation forms as required.
- Reviews routine equipment and material audits and participates as required in the process of tagging assets with the Asset Inventory Manager.
- Manages purchasing card.
- Maintains accurate order requisition log and all departmental purchasing files, including tracking all state-funded expenditures for paving and rock salt.
- Orders all stationery supplies and maintains the stationery storeroom.
- Performs other related work as requested or required.
Knowledge
- Government purchasing practices, policies, and procedures
- Basic bookkeeping and budgeting
Skills
- Microsoft Office Suite
- Accounting software, i.e., JD Edwards products or similar entities.
- OnBas
Abilities
- Communicate effectively both orally and in writing.
- Ability to calculate and apply mathematical concepts, and to solve practical problems.
- Maintain high levels of organization and ability to multitask.
- Manage time and daily workload while working independently.
- Establish positive working relationships with representatives of community organizations, state/local agencies and associations, internal County departments, and the general public.
Minimum Requirements
- Bachelor’s degree in Business or a related field.
- Four (4) years of purchasing experience in a government agency or similarly situated organization.
- Supervisory experience is preferred.
- An equivalent combination of education and experience may be substituted.
It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status.
Residency
Allegheny County within 1 year.
Veterans' Preference
Will be awarded to eligible candidates.
How to Apply
Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.