Purpose:
UPMC is seeking an Executive Assistant I to support the Corporate Legal department. The EA I will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
If you’re a highly organized individual who thrives in a fast-paced environment and enjoys supporting senior-level teams, we invite you to bring your skills and experience to UPMC’s Corporate Legal department. Apply today to take the next step in your career with UPMC!
Responsibilities:- Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
- Answers phones and directs all incoming calls to appropriate party promptly and efficiently
- Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
- Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
- Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
- Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
- Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
- Records and distributes minutes and other relevant information to appropriate participants in a timely manner
- Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs
Arranges travel schedule and reservations for executive management as needed
- High school diploma or equivalent
- 8 years' experience in an increasingly responsible administrative support role
- 5+ years' experience with support at the executive level
- Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
- Excellent calendar management skills, including the coordination of complex executive meetings
- Experience assisting management with the creation of PowerPoint presentations
- Experience scheduling travel arrangements for management
Licensure, Certifications, and Clearances:
- Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran