Controller's Clerk

This role involves performing responsible clerical duties that require independent analysis, sound judgment, and a thorough understanding of department programs, policies, procedures, and regulations.
Department: Controller's Office
Salary: $59,301 per year.
Posting Type: Announcement
Union: None, this is a non-union position.
Civil Service Classification: Exempt

General Requirements:

You must submit or show proof of all the following at the time of filing your application (unless otherwise indicated below), or your application will be disqualified. 

Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

• Applicants must submit a complete application including education, work experience, a resume (if applicable), and completed supplemental questions.
• Applicants must be or become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.  
  • Click here to view a map of City of Pittsburgh neighborhoods. 

NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered.
Qualifying Requirements:
Your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will receive notice of your eligibility status via email.

• WORK EXPERIENCE: The application must clearly show at least two (2) years of experience in clerical or administrative roles, with responsibilities in customer service, document management, or office operations.  (Less than full-time experience will be calculated on a pro-rated basis).
• EDUCATION/TRAINING: The application must clearly show a high school education.  (See NOTE under the General Application Requirements Section above regarding the verification of education/training).
• EQUIVALENCY:   Education/training may be substituted on a year-for-year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above).  The Total Qualifying Requirement is two (2) years. (See NOTE under the General Application Requirements Section above regarding the verification of education/training).  

If you meet the qualifying requirements listed above, you will receive a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) to have your name placed on the official Civil Service eligibility list for this position. Candidates receiving job offers must pass a medical examination (when applicable) before the date of hire.

• Written:  None required for this position.
• Performance: None required for this position.
• Medical:  None required for this position.

• Directs visitors, handles mail, phone calls, and navigates additional requests.
• Classifies, indexes, files, and distributes forms, contracts, correspondence, and payments. Retrieves and routes files as needed, ensuring records are accurately maintained and updated, whether manually or in automated systems.
• Operates various office machines, including computers, copiers, and scanners. Drafts routine correspondence and memos, performs data entry and retrieval.
• Sorts departmental invoice packets by proper bank codes and funds to prepare for the auditing process.
• Cross-checks departmental invoices with vendor invoices to ensure they match, verifying the accuracy and legitimacy of the vendor invoices.
• Confirms that all necessary documentation is included in packets for council review and that departmental invoices have the required inspector's signature.
• Verifies that Purchase Order (PO) numbers have been received in the Financial Management System.
• Enters data from invoices into the Financial Management Systems. 
• Attends bid openings to provide administrative support, ensuring all documentation and procedures are followed and records/maintains accurate records of bid submissions and outcomes.
• Performs other related tasks and duties as assigned or required.

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