Salary: Commensurate
with experience
Benefits: The University offers generous benefits including paid
time off (holidays, holy days and vacation), employer matching contributions to
the retirement plan, and tuition benefits for employees and their eligible dependents.
Learn more and explore benefits at www.duq.edu/benefits
Location: Office of the Provost
Position Status: Full-time
Hours: Varied
Position Number: 223516/10-1223
FLSA Status: Exempt
POSITION SUMMARY:
Under the general direction of the Provost or Vice Provost, the Academic
Affairs Director of Business Administration is responsible for managing and
controlling accounting, budgeting, auditing and other financial or related
functions to ensure the financial integrity of a major work unit.
The DOBA will work in these Principal Areas:
Financial Management & Budget Oversight
Administrative Operations & Process Improvement
Personnel & Human Resources Administration
Procurement, Contracts & Resource Management
Data Analytics, Compliance & Reporting
Strategic
Initiatives & Special Projects
DUTIES AND
RESPONSIBILITIES:
Core Responsibilities:
Assists the
Office of the Provost with budget tracking and development including
forecasting for operational and personnel salary decisions across three primary
budgets including:
-Operating
-Overhead
-Contingency
Develops strategic plan for annual budget. Identifies needs across the Schools/Colleges and applies judgement to implement strategies to address confirmed needs. Oversees multiple operating budgets. Serves as the signature authority for purchasing and contracts up to specified amounts. Audits endowed funds, grants and foundation budgets.
Ensures efficient coordination of various department and subsidiary financial accounts by designing budgeting systems and records that are compatible with the University's accounting and reporting systems.
Advises management regarding financial decisions by providing accurate information regarding the financial status of individual accounts and interpreting University financial reports. Prepares detailed budget reports on a monthly, quarterly and yearly basis; audits current procedures to monitor and improve efficiency of operations.
Collects and analyzes financial and other statistical data for the preparation of financial and non-financial reports; establishes reporting deadlines for those providing data for these reports. Prepares various reports for senior leadership.
Supervises all accounting functions to ensure fiscal year is closed out properly.
Processes employment and payroll related documents. Prepares employment contracts. Assists with onboarding new employees, as needed and related to core responsibilities of the role.
Supports the promotion and tenure process.
Serves as liaison to various offices on campus which may include, the Department of Planning and Budget, the Office of the Controller, Human Resources, Payroll, and Office of the Vice Provosts
Serves as liaison for all Academic Affairs DOBAs. Holds meetings with DOBAs, as needed.
Shares central and institutional information with DOBAs. Assists DOBAs with interpretation of university policies and procedures and coordinates P-Card activities.
Assists with strategic space allocations and special projects.
Provides excellent customer service through interactions with department staff, University officials, visitors, vendors, and other internal/external contacts.
May supervise, guide, and direct the work of others.
May guide and direct department administrative assistants with budget responsibilities. May provide the direct supervisor with feedback on performance related to financial and budget responsibilities.
May represent College/School by participating on committees, attending meetings and outside functions.
Remains competent and current through self-directed professional reading, networking professionally with colleagues, attending professional development courses, and attending training and/or courses as required.
Transactional Responsibilities:
First-level review and approval of all Scheduled Payroll Authorizations (SPAs) from all Academic Affairs Schools, Departments, and Centers.
First-level review and approval of all temporary Budget Transfer Requests from all Academic Affairs Schools, Departments, and Centers.
Field requests by endowed chairs to use their funds for non-traditional expenses.
Process student awards
including but not limited to:
-CTE Grad Student Teaching
Awards
-Graduate Research
Symposium Awards
-Undergraduate Research
Symposium Awards
-Distinguished Dissertation
-Open Education Fellowship
Stipends
-CTE Creative Teaching
Awards
Manage budgets for core
areas funded by the Office of the Provost including but not limited to:
-Women in Science (WIS)
Committee
-University Writing Center
-University Sustainability
Committee
-IPEC
-Holy Spirit Colloquium
Symposium
Prepare and submit budget transfers for IRB, IRB graduate student, IACUC, IBC, and University Writing Center
Work with ORI to pay President’s Faculty Summer Writing Awards
Process payment to APR
external reviewers
Upload iContracts for the Offices of the Provost
Serve as back-up Budget Manager for Centers that report to the Vice Provosts
Prepare graduate assistant tuition awards and SPAs for Provost-funded graduate assistants
Approve p-cards for all Office of the Provost card holders
Prepare and submit promotion and tenure SPAs for all Schools/Colleges
Prepare and submit necessary transfers for Endowed Chair positions and related course release funds to each School/College
Track all submitted and approved personnel requisitions that require Provost and/or Vice Provost approval
Update shared spreadsheet for approved personnel requisitions and funding changes from Planning & Budget
Track all start-up packages to new faculty and approve purchases in Uni-market for Provost funded start-up
Perform other duties as assigned and that are
within the scope responsibilities and/or aligned with the requirements of the
position