The PPC Operations Manager will perform administrative duties, and possibly statistical analysis of port data and information. These duties include but are not limited to:
- Processing invoices and other payments in SAP (may involve interaction with Treasury Dept)
- Making online payments for other services (water delivery, Opentug, Stamps.com, Comcast, etc)
- Preparing and submitting contracts (involves interaction with Comptroller’s Unit)
- Assembling RFPs (Requests for Proposal)
- Various administrative tasks for grants programs (such as Congestion Mitigation & Air Quality)
- Reconciling monthly expenditure reports (received monthly from Accounting Dept)
- Reallocating purchasing card charges
- Compiling and revising budget
- Assisting auditors with the annual single audit
- Filing quarterly Lobbying expense report
- Compiling End-of-Year reports
- Writing resolutions
- Preparing for quarterly board meetings
- Distributing board meeting packet via email and assembling hard copies for attendees
- Placing legal notice in newspaper to announce the meeting
- Placing meeting information (including agenda) on website event calendar
- Placing catering orders
- Preparing budget, resolutions, and other documents to be presented
- Recording the meeting and subsequently compiling the minutes of the meeting
- Liaison with IT contractor (Computer Fellows) and coordinate with office equipment providers (copiers and printers)
- Co-managing email and Office 365 services (managed by Computer Fellows)
- Monitoring renewals of domain names
- Processing expenses for staff
- Specifying, recommending, and ordering new office equipment
- Ordering office supplies
- Ordering imprinted giveaways