We are looking for an experienced Accounts Receivable/Billing Specialist to support a busy construction-focused operation. This role is well suited for an organized, detail-oriented accounting specialist who can manage billing, receivables, and project documentation with a high level of accuracy. The position works closely with internal partners and customers to keep invoicing, collections, and account records current in a deadline-driven environment.
Responsibilities
- Coordinate administrative and billing activities tied to new and active projects, ensuring each assignment is set up correctly and supported throughout the billing cycle.
- Establish and maintain customer and job records within company systems so project and financial information remains accurate and up to date.
- Create, review, and issue invoices in a timely manner, following contract terms and project requirements.
- Track receivable aging, communicate with customers regarding past-due balances, and help drive prompt payment resolution.
- Prepare required payroll-related compliance documents and lien waiver paperwork for customer submission when applicable.
- Manage collection efforts effectively while partnering with internal teams to support consistent cash flow.
- Organize accounting documentation and project files in line with recordkeeping standards so information is easy to access for authorized staff.
- Follow company procedures and contribute to training, safety, and continuous improvement initiatives as needed.